Choosing the Right Project Management Approach

After years of consulting across diverse projects, I’ve learned that one size doesn’t fit all when it comes to project management. Here’s my practical guide on choosing the right approach:

Waterfall

• Description: Sequential, linear approach
• Best for: Fixed requirements, regulated industries
• Phases:
  • Requirements
  • Design
  • Implementation
  • Testing
  • Maintenance
• Pro: Clear deliverables
• Con: Less flexible to changes

Agile Methodologies

Scrum

• Sprints: 2-4 week sprints
• Meetings: Daily standups
• Best for: Evolving requirements

Kanban

• Flow: Continuous flow
• Workflow: Visual workflow
• Best for: Support/maintenance

Extreme Programming (XP)

• Practices:
  • Pair programming
  • Test-driven development
  • Continuous integration
• Best for: Small, skilled teams

🎯 Selection Criteria I Use:

• Project size and complexity
• Team experience
• Client involvement
• Requirements stability
• Time constraints
• Budget flexibility

Team Maturity Matters:

New/Less Experienced Teams:

• Detailed project management
• More oversight and guidance
• Structured risk management

Experienced Teams:

• 2-week Scrum sprints
• Greater autonomy
• Self-organizing capabilities

💡 Pro Tip:

Often, a hybrid approach works best. I’ve successfully combined Agile’s flexibility with Waterfall’s documentation for organizational requirements. Having focus to towards project acceptance conditions and building continuous integration is key.